NetSuite Extension
A/P Toolkit
Automate Accounts Payable Approvals and Vendor Payments With AP Toolkit Extension
Strategic Information Group offers an AP Toolkit Extension, an accounts payable software that streamlines vendor billing and purchase approvals by automating approval workflows, vendor payment notifications and allocation processes entirely within NetSuite. Built for NetSuite as Bundle ID 280742, this extension operates within your existing platform without fragmented middleware or additional license costs for external providers. Strategic deploys and supports the toolkit with ongoing SIGSERV-managed services.
NetSuite Accounts Payable Extension
for License-Free Approvals
Manual approval routing drains your finance team and delays payment cycles. The AP Toolkit Extension automates the approval process for three transaction types, allowing managers to approve bills without NetSuite access.
NetSuite Accounts Payable Extension
for License-Free Approvals
Approvers receive emails with transaction details, attached documents and embedded Approve/Reject buttons. No NetSuite login is required.
The extension supports:
Vendor bills: Route for approval with PDF attachments and rejection reason tracking.
Purchase orders: Automated workflows with delegate approver functionality.
Expense reports: Email-based approvals that update NetSuite in real time.
Vendor Request Intake and Routing
Rather than spending hours manually creating vendor records, the Vendor Request feature allows employees to submit new vendor requests for approval before the vendor records exist in NetSuite. Requests route through configured workflows and automatically create vendor records upon approval.
Accounts Payable Automation Software
for Routine Tasks
Automated payment notifications and real-time expense allocation address two common AP bottlenecks. The extension sends payment confirmations with vouchers automatically while allowing one-click allocation across departments, accounts and subsidiaries.
Automated Vendor Payment Notifications
The NetSuite extension for accounts payable automatically sends payment confirmation emails with vouchers to vendors and employees when bills and expense reports are paid. Configure notification templates per subsidiary or transaction type. You'll reduce manual follow-up calls and strengthen vendor relationships.
EZ-Allocate for Fast Expense Distribution
Predefine allocation templates with percentage splits across subsidiaries, accounts, departments or locations. Apply allocations with a single click when entering vendor bills. EZ-Allocate replaces your month-end allocation process with real-time expense distribution.
Payment Hold Management
Toggle payment holds on or off directly from saved search list views without opening individual bill records. Bulk payment hold updates save hours during payment run preparation.
NetSuite Extension for AP Automation With Premium Capabilities
Multi-entity organizations need advanced AP automation software that handles complex payment scenarios and intercompany allocations.
Premium features include:
Pay when paid: Link vendor bills to customer invoices. The extension automatically places bills on payment hold until the related invoice is paid, then releases the hold for payment processing. It is ideal for service companies that use subcontractors, who should be paid only after customer payment is received.
Intercompany allocations: Record and pay bills in one entity while specifying which subsidiaries should receive allocated expenses. The extension automatically creates intercompany journal entries with due-to/from entries based on configured accounts. It is also multi-currency compatible and useful for centralized AP payment processing across global subsidiaries.
Fast Deployment and Ongoing SIGSERV Support
The AP Toolkit Extension deploys quickly. Strategic's NetSuite ERP implementation team configures accounts payable in NetSuite, setting up approval workflows, payment notification templates and allocation rules. Post-deployment, ERP managed services through SIGSERV provide 24/7/365 monitoring and support, relieving your IT team of maintenance burdens while costing less than a full-time specialist.
Strategic brings over 30 years of ERP experience to every implementation and serves as a current NetSuite partner and reseller.
See AP Toolkit in Action
Automate approval workflows without additional NetSuite licenses. Contact Strategic today to request a demo of the AP Toolkit Extension.
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ERP Services
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Managed Support Services – SIGSERV APP
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